Promotional Terms

Overview

This promotion is offered by hyperexponential Ltd (company number 11044276), a private limited company incorporated in England and Wales with its registered office at 167–169 Great Portland Street, London, United Kingdom, W1W 5PF (“hx”), to a limited set of qualified business professionals in the United States. Eligible participants may be considered for a promotional gift (AirPods or Bose QuietComfort Ultra headphones) following completion of a qualifying demo of the hx platform, subject to these terms.

Acceptance of Terms

By booking a demo through any hx-controlled registration page or link, participants confirm that they have read, understood and agree to be bound by these Promotional Terms. Where acceptance is captured via a third-party platform (including LinkedIn), hx shall ensure that a link to these terms is presented to the participant at the point of registration, and booking shall constitute acceptance.

Eligibility

Participation is restricted to senior professionals in underwriting, operations, and pricing roles within commercial P&C, specialty, and excess and surplus (E&S) insurance organizations.

Participants must:

• Act in a professional capacity on behalf of a legitimate business entity

• Register and attend using a verifiable business email address associated with their employer’s domain (generic or personal domains may be disqualified)

• Be located in the United States or employed by a U.S.-based entity (unless otherwise approved by hx)

• Confirm, prior to accepting any gift, that they have obtained all internal approvals required by their employer’s gift and hospitality policy

hx may require verification of identity, role, employer, and business intent. hx reserves sole discretion to determine eligibility at any time.

Qualifying Action

To be considered for a promotional gift, participants must:

• Book and attend a full demo of the hx platform

• Engage in good faith as a prospective customer with a plausible business need

hx determines, in its sole discretion, whether these conditions have been met.

Gift Terms and Value Limits

• A maximum of one (1) gift may be provided per eligible organization

• The approximate retail value (ARV) of any gift will not exceed USD $500

• Gift type, model, and fulfillment method are determined solely by hx

• No cash or cash-equivalent alternative will be offered

hx may aggregate gifts across participants from the same organization and may deny fulfillment where internal or external thresholds are exceeded.

Pre-Clearance and Employer Approval

Participants are solely responsible for obtaining any required internal approvals prior to accepting a gift.

hx may, at its discretion:

• Require written confirmation that acceptance complies with the participant’s employer policies

• Decline to provide a gift where such confirmation is not provided or is deemed insufficient

hx will not provide gifts where acceptance may reasonably be expected to breach corporate gift, procurement, or ethics policies.

Discretion and Right to Refuse

hx reserves the absolute right, at its sole discretion, to:

• Refuse, withhold, cancel, or revoke any promotional gift

• Determine or re-determine eligibility at any stage, including after demo completion or notification

• Decline participation from any individual or organization

• Withdraw, suspend, or amend this promotion at any time without notice

This applies for any reason or no reason, including suspected misuse, lack of genuine commercial intent, unverifiable identity, or compliance risk.

Completion of a demo and/or communication of eligibility does not constitute a binding offer or guarantee receipt of a gift. No contractual entitlement to a gift arises at any stage of the process, including following any communication by hx that a participant appears to be eligible.

Compliance, Anti-Bribery, and Ethics

This promotion is a marketing activity and is not intended to influence, and must not be used to influence, any purchasing decision or procurement process. hx has reviewed this promotion against its internal anti-bribery and anti-corruption policy, including its obligations under the UK Bribery Act 2010, and has determined that it constitutes a reasonable, proportionate, and bona fide promotional expenditure.

Gifts will not be offered or provided where:

• The recipient is subject to restrictions under employer policies, procurement rules, or applicable law

• The recipient is a government official, employee of a state-owned entity, or otherwise subject to heightened anti-corruption restrictions, unless hx explicitly approves in writing

• Provision would violate applicable laws, including:

  • The U.S. Foreign Corrupt Practices Act (FCPA)

  • The UK Bribery Act 2010

  • Applicable U.S. federal and state ethics and procurement laws

  • Any other applicable anti-bribery or anti-corruption regulations

Participants must not request, and hx will not provide, any gift as a condition of engaging in a commercial process.

hx reserves the right to audit, request certifications, or otherwise verify compliance.

Data Protection

hx will process participants’ personal data (including name, employer, business email address, and job title) for the purpose of administering this promotion, including eligibility assessment, gift fulfilment, and compliance record-keeping. Such processing is carried out on the basis of hx’s legitimate interests in running this promotional campaign in a compliant manner. Participants’ data will be processed in accordance with hx’s Privacy Notice, available at https://www.hyperexponential.com/privacy-policy. As a UK-registered company, hx’s processing of personal data is subject to the UK GDPR and the Data Protection Act 2018.

Export, Sanctions, and Cross-Border Compliance

hx reserves the right to withhold or cancel any gift where provision would violate applicable export control, sanctions, or trade compliance laws, including those of the United Kingdom and the United States.

General Conditions

• Non-transferable; no substitution except by hx

• Limited to one (1) gift per organization unless explicitly approved

• hx decisions are final and binding in all matters relating to the promotion

These terms do not create any partnership, agency, employment, or other relationship between hx and any participant.

Governing Law

These terms and the promotion are governed by the laws of the State of New York, without regard to conflict of law principles. Any disputes shall be subject to the exclusive jurisdiction of the state and federal courts located in New York. For the avoidance of doubt, the foregoing choice of law and jurisdiction does not affect any rights or obligations arising under mandatory provisions of English law applicable to hx as a company incorporated in England and Wales, including (without limitation) its obligations under the UK Bribery Act 2010.